The questions you ask prospective portal providers for board meetings will have a significant effect on the effectiveness, efficiency, and security of your meetings. The right portal will give your board administrator the instant activity monitoring in premium online storages assurance they require, cut down on the time required to gather materials and offer the highest security. It will enable high-contributing directors to be fully engaged in meetings, and provide tools for a smooth flow between meetings, which allows them to focus on governance and strategy.
Choose a provider that is recognized in the field for its robust and expandable features, a sensible user interface, easy integration with your existing systems and an efficient method of signing documents digitally. You should also look into the company’s certifications in security (such as SOC 2, ISO 27001 or HIPAA), and any audits by third-party auditors they have passed.
It is also essential that your portal is compatible with the existing email system of your company, and has built-in integration for document storage solutions. This makes it easy for your organization to communicate with its members using traditional channels instead of relying on email messages that could be monitored outside of company lines.
Find out if the vendor has a responsive customer service available 24/7. Leading portal services offer a dedicated support staff who are available to assist you and your board members with any concerns. They also provide testimonials from other organizations who have implemented their solution.