If a company chooses to use a virtual data room there are two main aspects of the platform that need to be secure storage for documents and files and easy access for team members. Depending on the type of industry or project, the number of users, and their duration it is possible to choose different pricing options for a VDR like per-page pricing, per-user pricing pricing for storage size as well as a flat monthly fee.
Many vendors charge by the number of gigabytes. This pricing structure can work well for projects with smaller text file sizes however it can be costly for companies that are exchanging large audio or video files.
The price of a VDR also depends on the level of administrative access that is granted to the system. Certain providers allow unlimited admins, making the platform more expensive. However it streamlines workflows and can speed up due diligence.
Integration with other platforms, such as Slack or Microsoft Office (for example), can improve functionality and user experience. These features are usually more expensive than the ones without integrations.
The duration of the project will often determine the cost of the virtual data room since most vendors offer an agreed price for a period of time and then charges monthly after that. Certain vendors, such as DealRoom, offer discounts for M&A deals and allow you to end your contract when the deal has been completed. This option is ideal for businesses that aren’t certain of the length of the project.